A practical overview of capabilities. Detailed product workflows are reserved for a private conversation.
Digital student check-in
Record student check-in activity using individual student codes and center attendance tools.
Attendance at a glance
See current student status and review attendance history when your team needs it.
Pickup coordination
Coordinate ready-for-pickup updates and parent communication. Messaging availability depends on your configured services.
Student progress and planning
Review student records and prepare study-plan drafts for instructor review.
Center communication
Prepare parent messages and manage staff communication from your center workflow.
Connected center tools
Bring attendance, student context, planning, and communication into your daily work. Features vary by subscription plan and setup.
Requirements
Kumon check-in / check-out requirements
Eight baseline items to review when evaluating your center’s system.
A checkmark identifies an available capability. It does not certify a center’s compliance. Operational responsibilities and items requiring confirmation are labeled separately.
✓ Available
1. Digital system
Digital attendance tools support check-in and check-out activity without using paper or Excel as the primary system.
✓ Available
2. Unique student identification
Individual student records and unique check-in codes identify each student consistently.
✓ Available
3. Actual arrival and departure
Kuro records when each student arrives and when they actually leave, separately from when their classwork is finished.
✓ Available
4. Staff oversight and training
Every check-in and check-out records which staff member (or kiosk) did it, shown on each student’s attendance history. Training your team on the process stays with your center.
✓ Available
5. Current student awareness
Staff can review current student status and historical attendance. Keep status updates aligned with actual presence.
○ Confirmation needed
6. Backup or data preservation
Confirm a documented preservation and recovery approach, including access to attendance information during an outage.
○ Confirmation needed
7. Appropriate handling of student information
Review access permissions, data collection, and privacy practices for your center before confirming this requirement.
○ Confirmation needed
8. Reviewable records retained for at least two years
Attendance history is reviewable. Confirm the two-year retention policy, including deletion controls and recovery, before checking this off.
Based on the supplied “Student Check-In / Check-Out System Requirements and Non-Exhaustive Informational Vendor List.” The document states that centers will be expected to certify annually once requirements are finalized and implemented. This checklist is not Kumon approval or endorsement; each center must confirm the requirements applicable to it.
Getting started
Prepare your center
A clear path from evaluation to daily use.
1
Review the capabilities
Start with the features your center needs and the requirements checklist below.
2
Confirm your setup
Verify enabled services, attendance handling, data preservation, and retention before adoption.
3
Prepare your team
Set clear arrival and departure procedures and train staff to follow them.
4
Keep your review current
Retain the evidence your center needs for its own reviews and applicable certification process.
Privacy first
Review privacy before you connect
Review what information your center collects, who can access it, and how it is handled. Include attendance retention and recovery in your setup review. Then enjoy the time Kuro gives back.
For Kumon instructors
